The following is a list of commonly applied policies, procedures, and practices from all around the CSU. You may use the following list to help navigate to the subject you are curious about:
Due to the demand for Centennial Student Union facilities, academic classes may not be held in the Centennial Student Union unless approved by the Centennial Student Union Administration (CSU220). When approved, classes are scheduled by the Registrar’s Office and rental charges and associated fees apply.
Source: CSU Policy
Back to ListThe goal of the CSU is to be the communication center for the campus community. Any inappropriate or explicit materials may be removed. The CSU shall not be held responsible or accountable for the theft or vandalism of any materials displayed. We offer a variety of advertising opportunities including posting of flyers and banners, use of sign stands, electronic displays, building wide announcements, outdoor signage and more. Please visit our on-line reservation system (coming soon) to place your advertising requests, or visit us in CSU 220. Source: CSU Policy
Back to ListThe possession, consumption, and/or distribution of alcohol is not permitted on University property (regardless of age) without prior approval by the President. The University supports the strict enforcement of Minnesota liquor laws. Application for Service of Alcohol permit available from University Scheduling and Conference Services (CSU 219). Source: University Policy; MnSCU Policy
Back to ListFor reasons of sanitation and safety, pets are not permitted in University buildings. Service animals (e.g. guide dogs for the visually impaired) are not classified as pets. Source: University Policy
Back to ListParties interested in displaying artwork in the Centennial Student Union, appropriate to the educational setting of the University, may contact the Centennial Student Union Communication Coordinator(CSU220). Displays may not interfere with the daily business functions of the Centennial Student Union. Requests will be considered on a case-by-case basis. Source: CSU Policy
Back to ListCandles, incense, and open flames are not allowed in the Centennial Student Union unless approved by the Centennial Student Union Administration (CSU220). When approved, the items must be of the self-extinguishing variety. Source: CSU Policy
Back to ListTo ensure no one unintentionally defaces University property, chalking is not permitted unless approved by University Scheduling and Conference Services (CSU219). The chalk used must be water-solvable and removed immediately after the event or issue is no longer current. Source: University practice
Back to ListKnowingly acting as an accessory or being present while any known violation of Centennial Student Union and/or University policy is occurring is in violation of the Statement of Student Responsibilities. Suspected violations of policy will be reported to University officials. Source: University Policy
The Student Activities office provides a variety of craft supplies for Student Activity Fee funded activities. Student Activities reserves the right to charge student groups or discontinue service pending request or amount of supply requested. Charges to departments and student organizations are applied when applicable. Source: CSU Policy
Back to ListTo ensure no one unintentionally defaces University property; decorations may not be nailed or tacked to any surface, nor attached to wooden surfaces. Approved adhesives for decorations include: making tape for brick surfaces, painter's tape for painted surfaces, transparent tape for glass surfaces, and tie-down straps for columns. Decorations must not create a fire hazard as determined by local and state regulations. Parties will be held financially responsible for damages caused to University property. Source: CSU Policy
Back to ListParties interesting in holding demonstrations or rallies are encouraged to contact University Scheduling and Conference Services (CSU 219). Source: University Policy
Back to ListThe Centennial Student Union is committed to achieving full participation for persons with disabilities. Parties requesting event or meeting space should discuss the ability to meet accommodation needs with University Scheduling and Conference Services (CSU219). For additional information or resources Disability Services
Back to ListDue to weather conditions or other emergencies, the cancellation of classes/events may occur or the campus may close. Notification of class cancellations or campus closures will be placed on the University website and provided to local media. Notification of event cancellations will be the responsibility of event sponsors. Source: University Policy
Back to ListDue to the demand for Centennial Student Union facilities, parties who reserve facilities but do not use or cancel their reservation within the required notification period will be responsible for a cancellation charge and associated fees. Source: CSU Policy
Back to ListTo streamline the process of reserving space and to provide quality customer service, on-campus events (except academic classes) are to be scheduled through University Scheduling and Conference Services (CSU219). University Scheduling and Conference Services addresses questions regarding policies, parking and transportation services, decorations and marketing, catering and food, safety and insurance, technical services, campus amenities and fees. Source: CSU Policy. For additional information: University Scheduling and Conference Services or contact the office at 507-389-2223
Tentative Reservations shall be accepted for space in the Centennial Student Union; however, these tentative reservations are subject to cancellation if not confirmed: a) 3 weeks prior to the event for larger conference spaces or b) within 10 working days after a secondary (or back up) request has been received for the space. Source: CSU Policy
Back to ListParties scheduling an event in the Centennial Student Union which exceeds established building hours will be assessed a minimum of $40.00 for each hour or part of an hour the building is used. Source: CSU Policy
Back to ListThe subject of fire safety is one that is taken seriously. Access to fire extinguishers, smoke detectors and doorways is to be unobstructed. At the first indication of a fire, whether it is persistent smoke, flame, or a fire alarm, parties are to evacuate the area. Source: University Policy
Back to ListFood and beverages served in the Centennial Student Union must be obtained from University Dining Services (CSU 219). Commissions on pricing are used to improve campus dining facilities and represent the student body in sustaining appropriate student fees. Source: CSU Policy
Back to ListStudent Activities and the IMPACT programming board maintain a variety of rental equipment for use by Recognized Student Organizations, campus departments, and the Minnesota State Mankato campus. This equipment is provided at a nominal cost for supplies and equipment maintenance/replacement. Abuse of equipment may decide if a group may continue to use this service. Source: CSU Policy
Back to ListFundraising by student organizations and academic groups in the Centennial Student Union and across campus are subject to a variety of regulations. To simplify the process the CSU has established a single fund raising permit request form. These forms are available in the University Scheduling and Conference Services (CSU 219). Source: University Policy; and CSU Policy
Back to ListProperty is reserved on a first-come, first-serve basis; last minute property requests, which must be submitted to University Scheduling and Conference Services (CSU219) not later than two business days prior to a scheduled event, cannot be guaranteed. Property of the Centennial Student Union may not be removed from the building or moved from its original location without obtaining permission in advance from University Scheduling and Conference Services. Only Centennial Student Union personnel may rearrange or dismantle property. Parties are held financially responsible for relocating property from/to its original location. Source: CSU Policy
Back to ListOpen flame cooking devices such as barbecue/roasting grills; pits and camp fires are not permitted on University property unless used in conjunction with an approved event. Parties requesting cooking devices need to submit a Special Event Checklist form to University Scheduling and Conference Services (CSU219). Source: University Policy
Back to ListInsurance must be provided for any University event where alcohol will be served and for events hosted by non-university clients. For events held at off-campus locations, the insurance coverage shall be at minimum $2,000,000 per individual/$2,000,000 per incident and shall be provided by the off-campus site. For events held on campus, the sponsor must show evidence of public liability and dram shop coverage naming the University as an additional insured for minimum limits of $2,000,000 per person/$2,000,000 per occurrence. Arrangements can be made by contacting the Assistant Director, University Scheduling and Conference Services (507-389-6785). Please contact the Office of Finance and Administration (507-389-6623) if there are any questions regarding insurance coverage. Source: MNSCU Policy
Back to ListThe kitchen in the Intercultural Student Center is not a commercial kitchen and cannot be used to prepare food for the general public. It can be used for members of a student organization to prepare food for organization members and their guests. Source: CSU Policy
Back to ListRecognized Student Organizations and University departments may request the use of lobby space (lounges and hallways) for public events by contacting University Scheduling and Conference Services (CSU219). Approved events must allow free flow of traffic, be open to the public, and occur without restrictions (no admission fees or donations solicited). Lobby space users are expected to be courteous of others by monitoring their noise level and responding promptly when asked to reduce noise levels. Source: CSU procedure
Back to ListParties planning events on University property are to ensure appropriate supervision, adults having both presence and the ability to intervene, for the audience. Guidelines include: one adult for every eight participants under the age of 13 and/or one adult for every 16 participants between the ages of 13 and 18. Source: University Policy
Back to ListIn order to ensure safe passage and to protect buildings, the use of bicycles, rollerblades and skateboards is not permitted in University buildings. Personal assistive mobility devices (e.g. Segways) may be used in order to accommodate a disability or on University business. Source: University Policy
Back to ListArrangements for outdoor events may be made up to one semester in advance. Parties requesting the use of outdoor space need to submit a Special Event Checklist form to University Scheduling and Conference Services (CSU219); allow at least 10 business days for approval. Large events require forward and progressive planning and should be submitted early. A secondary indoor site should be identified since furniture or equipment will not be moved outside during inclement weather. Source: University Policy
Back to ListParties requesting parking arrangements for events need to submit a Special Event Checklist form at University Scheduling and Conference Services (CSU219). Source: University Policy
Back to ListThe Centennial Student Union reserves the right to restrict access to the piano; ensuring use does not conflict with the daily business of the Centennial Student Union. Pianists are expected to be courteous of others by monitoring their noise level and by responding promptly and politely when asked to cease playing. Source: CSU general practice.
Back to ListThe Centennial Student Union reviews and updates policies and practices throughout the year. Input is solicited through interested parties, evaluations and committees. Parties with concerns about any policy or interpretation of policy are encouraged to contact the Centennial Student Union Administration (CSU220).
Back to ListAll materials posted or displayed in the Centennial Student Union must receive approval and be posted by the Centennial Student Union Administration (CSU220). Source: CSU Policy, University Policy
Back to ListPotlucks, defined as meals to which each participant brings one dish that is shared by everyone, have to be approved by University Scheduling and Conference Services. Contact University Scheduling and Conference Services (CSU219) to schedule a potluck; allow five business days for review and approval. Source: CSU Policy
Back to ListThe University does not accept liability for the damage or loss or theft of personal property, even if attendants are on duty. In the event property is lost or stolen, notify University Security immediately. Source: University Practice
Back to ListThe Centennial Student Union public address system is used for limited purposes. Contact the Centennial Student Union Administration (CSU 220) for more information. Source: CSU Practice
Back to ListRecognized Student Organizations, University departments and affiliated organizations may use raffles, a form of gambling, to raise funds in support of university related activities. Recognized Student Organizations and University departments should fill out the Fund Raising Application prior to hosting a raffle. These groups must ensure raffles conform to Minnesota State Colleges and Universities (MnSCU) Board of Trustees’ policy and Minnesota Statutes. Source: University Policy
Back to ListA Recognized Student Organization (RSO) is a student group in support of a common purpose. It must be comprised of five or more student members and at least two-thirds of the membership must be enrolled at Minnesota State University, Mankato. RSOs must have a stated purpose and written constitution, and adhere to federal, state, and local laws as well as the Minnesota State Colleges and Universities (MnSCU) Board of Trustees’ policies and regulations. Minnesota State Mankato will not recognize a student organization as such until the registration process has been completed, and the Minnesota State Student Association (MSSA) has voted to recognize it. Source: Student Handbook
Back to ListThe office of Student Activities understands that Recognized Student Organizations may have needs for storage space and/or space to hold meetings and assemble. The RSO Clubhouse is a space designated for these purposes. Student Activities encourages officers of Recognized Student Organizations to inquire about use of the space when deemed beneficial to their organization.Source: CSU Policy
Back to ListSuccessful meetings and events begin with careful planning and preparation for all reasonably anticipated risks. University Scheduling and Conference Services will advise parties of the need for security and any applicable fees. Source: CSU Policy
Back to ListThe severe weather shelter location for the Centennial Student Union is the Bullpen located on the lower level. At the first indication of a tornado or severe weather, go to the shelter area. Do not go outside. Do not use an elevator; electrical power could be disrupted.
Back to ListAll solicitation activities must receive prior approval from University Scheduling and Conference Services (CSU 219). Solicitation is not allowed in academic buildings. Source: Student Handbook
Back to ListReservations are limited to activity-fee based groups and University departments. Groups or departments are limited to one two-week reservation or two one-week reservations per semester. Source: CSU Policy
Back to ListFor reasons of health, the use and sale of lit or smokeless tobacco products is not permitted on University property. Source: University Policy
Back to ListStudent Food Development Activities, defined as activities where Recognized Student Organizations partner with University Dining Services to prepare and distribute food, have to be approved by University Scheduling and Conference Services (CSU219).This opportunity is limited to times when the kitchens are not needed for business purposes. Contact University Scheduling and Conference Services, at least four weeks before a student food development activity; this will allow sufficient time to order food and schedule staff and the requesting RSO must pay associated labor charges.
Back to ListThe Centennial Student Union does not allow table tents within the building. Please consult CSU Advertising and Promoting policy for alternative ways to promote your activity.
Back to ListIn an effort to ensure quality service, technical support will be provided for events in the ballroom and auditorium when audio, visual, or lighting equipment is needed. Technical support in other locations will be provided as requested. Last minute technical requests, which must be submitted to University Scheduling and Conference Services (CSU219) not later than two business days prior to a scheduled event, cannot be guaranteed. Source: CSU Policy
Back to ListTo provide a safe environment for individuals, the possession of weapons on University property is not permitted, except as allowed by Minnesota law. Parties requesting to bring weapons on campus for academic purposes should complete the proper “weapons request – academic purpose only” form from University Security. Source: University Policy
Back to ListWindow painting is generally limited to major all campus events. Parties wishing to paint windows need to submit a Special Event Checklist form to the Centennial Student Union Communications Coordinator (CSU220). Charges for window cleaning will be applied. Source: CSU Practice
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